We're hiring: Finance and Administration Coordinator

Wildsight is a registered charity with a mission to protect biodiversity and encourage sustainable communities in the Kootenay-Columbia region of BC. With more than 35 years of history, we are recognized as a leader in large-scale conservation, sustainable community initiatives and environmental education. We work closely with our network of six local Wildsight branches.

About the Position

Reporting to the Operations Director, the Finance and Administration Coordinator plays a key role in ensuring the smooth functioning of the organization, working in bookkeeping, payroll, grant management and more.

Bookkeeping: Entering transactions into Quickbooks Online; Entering donations into customer management software; Preparing accounts payable; Completing bank deposits; Completing monthly reconciliations; Collecting back-up information for annual audit

Payroll: Complete bi-weekly payroll for non-salary employees; Complete payroll tasks associated with employee onboarding and offboarding; Prepare monthly payroll remittances

Grant management: File grant documents; Keep grant tracking information updated

Other administrative and financial tasks: Prepare contracts and agreements; Respond to email and phone inquiries; Support with event coordination; Support donor relations through thank you cards, updating credit cards, etc; Complete data entry tasks; Keep administrative process documents updated; Help develop and implement new administrative processes; Support Operations Director and Executive Director with one-time tasks, as needed.

About You

  • You’re organized, you like to be one step ahead and you love checking things off of a to-do list
  • You bring two-plus years of experience in bookkeeping, payroll and/or administration (bonus if you have experience with Quickbooks Online)
  • You love numbers and have experience in spreadsheet programs; experience with a CRM would be an asset
  • You work well on a team, as well as on your own
  • You are committed to Wildsight’s mission 

Remuneration and Working Conditions

You will:

  • Work 15 hours/week
  • Be based in Kimberley, BC. You will have dedicated office space – weekly office-based work is required, with the option to work some hours from home.
  • Have a flexible work schedule, but you must have availability on Tuesdays and Thursdays for payroll processing and team meetings.
  • Be compensated $1,500 – $1,700/month (depending on experience)
  • Take 5 weeks of vacation per year (equivalent to 10 full work days)
  • Be eligible for Wildsight’s health spending account and phone stipend

Wildsight is committed to diversity, equity and inclusion in our hiring processes and work environment and we encourage women, people of colour, people of Indigenous ancestry and LGBTQ2+ individuals to apply for this position. 

To Apply

Please submit your cover letter and CV in one PDF to Hanna Sander-Green (admin(at)wildsight.ca). Tell us why your unique strengths are the perfect fit for this role. This position will remain open until filled and we will be reviewing applications as they are received. We are targeting interviews for early July and a start date in early August. We thank all applicants for their interest in advance.