We're Hiring: Operations Director

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Wildsight is seeking an Operations Director to join our team. This position is a key member of the senior management team, working closely with the Executive Director, Program Managers, and Board of Directors to ensure the fiscal integrity and efficient functioning of the organization and support the long-term sustainability of the organization. Core responsibilities include administration and organizational policies, strategy and decision making, building efficient and effective systems, organizational budgeting and forecasting, financial reporting, and human resources policy and implementation. This role is critical for the health and success of the organization and works directly with a number of our program teams. 

About Wildsight

Wildsight is an environmental charity with a mission to protect wilderness, wildlife and clean water, inspire the next generation and encourage sustainable communities in the Columbia Basin region of BC. Our vision is to inspire a shared community desire to protect the natural world for future generations. With 35 years of experience, we are recognized as a leader in large-scale conservation, sustainable community initiatives and environmental education. We work closely with our network of six local Wildsight branches. 

Our Team

Our core team is made up of 16 passionate, dedicated and knowledgeable individuals who inspire each other daily through our commitment to making change and protecting nature. We were doing virtual work long before Covid. While our headquarters are located in Kimberley, our team is located throughout the Columbia Basin. We are committed to advancing our understanding of, and commitment to, Reconciliation and Diversity, Equity, Justice and Inclusion. 

About the Position 

This is a full-time permanent position, 37.5 hours/week, but a 0.8 FTE position would be possible if desired. The ideal start date for this position is January 2023, but we are willing to be flexible for the right candidate. 

Location

We welcome applications from the Kootenay region; however being based in Kimberley and able to work from our headquarters would be ideal. We are willing to consider alternate arrangements with the successful candidate, but there would be a requirement to travel to the headquarters with some frequency. Kimberley was recently voted BC’s Best Small Town; nestled between the Purcell and Rocky Mountains and with a population of 7500, Kimberley is a unique community with many opportunities for nature-based recreation. Located 30 minutes from Cranbrook, the full range of amenities are easily accessible. 

Wages and Benefits

$57,750- $67,568 commensurate with experience 

Wildsight offers 5 weeks of paid vacation to support mental health and connection to the landscapes we work to protect. We also offer a Private Health Services Plan to help cover dental, prescription and other medical costs.

About You

  • You are superbly organized and enjoy working on administrative policy, risk management, and human resource issues.
  • You are a systems thinker who aims to optimize how organizations work and find better ways to acheive our goals..
  • You have strong interpersonal skills and work well with small teams.
  • You have a keen eye for finance and why numbers matter, not just in the details, but also the big picture.
  • You enjoy communicating financial data, operational and administrative information non-financially/administratively minded people and teams.
  • You have a minimum of 3+ years of previous experience in a non-profit or other operational role on a small team, business administration, finance or accounting related role; non-profit/charity experience is a huge asset.
  • You have knowledge of accounting, administration, bookkeeping, auditing, internal controls, and payroll best practices. Having experience in online accounting systems (e.g.
  • Quickbooks) would be a huge asset but is not required. 
  • You are comfortable with technology and online platforms.
  • You are patient and calm in the face of multiple, competing demands, and deadlines and can assess priority and manage your time accordingly.
  • You hold a strong conservation ethic and are passionate about environmental issues. 

Responsibilities and Duties

Reporting to the Executive Director, the Operations Director has a broad remit over Wildsight’s administration, operations, finances and HR.

Operations

  • Optimize systems for efficiency and effectiveness across the organization, working with different teams to improve processes and maximize impact  This would include working with our Education team, with the Youth Climate Corps and on fundraising.
  • Support and lead long-term planning to ensure the sustainability and stability of the organization.
  • Build strong relationships with our 6 Branches, supporting our shared work, improving efficiency and effectiveness, and managing reporting requirements between Wildsight Branches and Wildsight Regional.
  • Develop a strong relationship with Board of Directors to support effective and informed governance, including participation in and support for Board sub-committees, including the Fund Development and Human Resources sub-committees.
  • Coordinate development of annual work plans and annual reviews with program teams
  • Ensure the Board of Directors, staff, and contractors carry appropriate and adequate insurance coverage; manage risk management policies.
  • Lead a review to consider new models for membership structure to maximize engagement.
  • Support the Environmental Education Team in developing new funding models to maximize long-term sustainability and stability of programs.
  • Work closely with the Fundraising Team to steward individual giving.
  • Plan and coordinate key events, like our AGM, Board-team retreats, bi-annual gathering, etc. 

Finance 

  • Work with Program Managers to develop program and organizational budgets and forecasts and efficient administrative and financial systems.
  • Provide fiscal guidance to the senior management team and Board of Directors. Present quarterly financial statements to the Board of Directors.
  • Oversee bookkeeping, including bank and credit card reconciliations. This could be your job but more likely will be carried out by a bookkeeper, who you oversee.
  • Oversee cash flow, accounts payable, and accounts receivable.
  • Oversee payroll.
  • Oversee processing of charitable donations and receipting.
  • Lead the annual external auditing process.

Human Resources

  • Provide onboarding to new staff and contractors.
  • Write contracts and employee agreements for staff and contractors.
  • Draft and implement human resource policies; review existing policies on an annual basis and recommend changes as appropriate.
  • Oversee vacation tracking.
  • Coordinate annual staff performance reviews, organizational reviews and remuneration and benefits reviews.
  • Answer questions and handle staff issues as needed.

Fund Development and Grant Administration 

  • Support fund development through providing financial input on funding proposals and working with the fundraising team to support individual giving.
  • Manage the grant administration process, tracking proposal and reporting deadlines.

The successful candidate will bring a breadth of experience and skill to the core functions identified above, however proficiency in all areas is not expected. You will be key to defining the administrator role. 

To Apply

Please submit your resume and cover letter in one PDF to Robyn Duncan, Executive Director,  robyn(at)wildsight.ca. Tell us why this job excites you, what you will bring to it and why you are the best candidate for the job. Wildsight is committed to diversity, equity and inclusion in our hiring processes and work environment and we encourage women, people of colour, people of Indigenous ancestry and LGBTQ2+ individuals to apply for this position. The position will remain open until filled, but the first round of interviews is targeted for late 2022/early 2023. We thank all applicants for their interest, however, we will only contact those selected for an interview.